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Ratification of a Professional Services Agreement for Data Migration Services to Definian Data, LLC in the Amount of $289,650.
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ADMINISTRATIVE COMMENTS:
As part of the City’s ERP implementation project, data migration is a critical workstream required to ensure successful system deployment. In July 2025, staff identified the need for additional professional services to support complex data conversion requirements. The procurement process was initiated in August, and contract negotiations were completed on October 17, 2025, which did not allow for submission for the October 20, 2025, City Council agenda. The ERP data migration workstream is scheduled to begin on October 27, 2025, which required execution of the contract prior to the November 3, 2025, council meeting. A delay of the scheduled data migration would have jeopardized the City’s ability to meet the planned October 1, 2026, go-live date. Funding is available in the ERP Implementation capital project.
RECOMMENDATION:
That the City Council ratify the agreement as set forth in the caption above.